• Danielle Burris

Why You Should Hire a Wedding Planner - and What to Expect in the Process

Here's why you should say "I do" to an event pro.


Whether you've shared in Katherine Heigel's struggles of "always a bridesmaid, never a bride" a la 27 Dresses or spent years planning your dream day on Pinterest, there's no reason you should have to plan your wedding alone. There are so many reasons why hiring a wedding expert can be beneficial to your planning process. Between choosing vendors, organizing invitations and RSVPs, and managing the ever-so-complicated budget process, planning a wedding can be a lot of work. In fact, research shows that couples not working with a planner will spend 200-300 hours planning their wedding. Add that to your everyday responsibilities, it's enough to make even the most organized and prepared couples quite stressed. Hiring a professional can take a huge weight off of you and your partner, leaving you time to actually enjoy your engagement. Here are several reasons why you should hire a wedding planner.


1. They're Experts

This is the number one reason why you should hire a wedding planner. Trust me - when you're expecting any number of guests, planning requires a lot more than just picking out flowers and cake. A planner will essentially juggle the roles of designer, legal counsel, budget manager, coordinator, and so much more - all while helping you pull your wedding together. You can turn to them to take care of everything on your to-do list, from choosing aesthetic details to vendor selection, contract management, and handling day-of emergencies. All of this makes planners a huge asset for overwhelmed couples. They know everything there is to know about throwing a wedding, and all that comes with such an important, emotional day in your lives, so you'll be in good hands when your issue is catering, cake, or crazy relatives. Plus, they're connected with venues and contacts in the area, ensuring you have the best team of experts in your corner to pull off your special day. Simply put, a planner is a key investment in making your wedding dreams come to life.


2. They'll Help You With Your Specific Needs

Not only are wedding planners experts, but they're flexible to fit your needs. Hoosier Homestead Event Coordination & Design offers three different service levels that accommodates all couples' needs, expectations, and budgets. Full-service planning means we handle it all, start to finish - from crafting the vision for your event to hiring and meeting with vendors, and coordinating a weekend of activities for your guests. This option is best for couples who simply want a professional to guide you through every step of the wedding planning process.


If you prefer a part-time pro that you can contact with your questions and concerns on a as-needed basis, a month-of coordinator could be a great addition to your planning process. This level of planner can help you iron out specific details like rentals, or give suggestions for the perfect caterer. Ideal for couples who just need someone to help refine their wedding day vision, a month-of planner is also a more price-conscious choice. We give you the help you need for a price that doesn't put you over budget.


For assistance during the most hectic part of your wedding day, opt for a Morning-Of Assistant. Different from an on-site venue coordinator, we'll be solely focused on your priorities and responsible for making sure your wedding day gets off to a smooth start. We will start working with you 2-4 weeks before your wedding day to make sure everything is in order. We will coordinate your ceremony and reception setup, keep you and your wedding party on schedule, and handle day-of vendor relationships such as delivery and tipping. If you're unable to include a full-service or month-of planner in your budget, adding a morning-of assistant to your team will help you and your partner relax and enjoy your wedding day festivities to the fullest.


3. They Can Help You Stick to Your Budget

Hoosier Homestead Event Coordination + Design packages range depending on the level of involvement you require, however all of our fees are a flat rate. While hiring a planner may seem like a big chunk of your budget, it's an investment that will give you peace of mind and ensure you enjoy the moments you've spent months planning. Plus, with an expert behind all your decisions, purchases, and negotiations, you'll save money in the long run.


4. They'll Bring Your Vision To Life

The right planner will help you make the wedding of your dreams a reality. That's why ensuring the right "fit" is so important to us! We want to avoid all of the "first date feelings" when we meet, however, we do want to make sure to ask all of the right questions to ensure you feel that we are the best team possible! After you reach out to us, we will set up a coffee chat to go over all of your thoughts, dreams, questions, and visions. Whether you're envisioning a formal ballroom affair or a rustic outdoor ceremony, we will help connect you with the best venues and vendors to pull it off.


5. They Can Help You Enjoy the Day

Think of us as a safety net on your wedding day. If anything goes wrong (and something typically does), we're there to troubleshoot so you don't have to worry. We'll be the one to make the rain call to move your outdoor ceremony indoors when you can't bear to or hunt down your caterer when they're 15 minutes late with the food. On your wedding day, your only job is to soak up every memorable second. Trust the pro you've hired to do our job, and let go of control day-of. Working with us means you'll get to spend precious extra time with loved ones instead of worrying about making sure your unity ceremony items get to the altar or that your wedding party gets lined up and cued down the aisle at the right time. Trust us on this one - you want (and deserve) a helping hand on your wedding day. After all, this is going to be the happiest day of your life.

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